11+ Personal Administration Jobs in Mumbai | Personal Administration Job openings in Mumbai

Job Title: Personal Assistant to CXO

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our CXO in day-to-day operations. The ideal candidate will manage schedules, communications, and follow-ups efficiently, ensuring seamless coordination across internal teams and external stakeholders. This role demands professionalism, discretion, and the ability to thrive in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Manage the CXO’s calendar, appointments, meetings, travel arrangements, and daily schedule with efficiency and accuracy.
• Track, document, and follow up on tasks assigned to the CXO to ensure timely execution and closure.
• Prepare meeting agendas, record detailed minutes, and coordinate action items with relevant internal teams.
• Draft, proofread, and organize professional communications, including emails, presentations, and reports.
• Act as a liaison between the CXO and internal departments as well as external stakeholders.
• Maintain confidentiality of sensitive information and ensure systematic documentation and record-keeping.
• Anticipate the CXO’s requirements, provide timely reminders, and prepare necessary materials in advance of meetings.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 1 year of experience as a Personal Assistant or Executive Assistant, preferably in healthcare, technology, or start-up environments.
• Strong organizational, communication, and multitasking skills.
• High level of professionalism, discretion, and a proactive problem-solving mindset.
• Ability to adapt quickly to changing priorities in a dynamic, fast-paced work environment.

Benefits

• Flexible work schedule
• Health insurance
• Leave encashment
• Provident Fund (PF)

Job Title: Digital Marketing Executive

Location: Thane

Salary: ₹3 LPA – ₹5 LPA (Based on experience)

Experience Required:

Qualification - graduation

Financial Business Partner

Job Location: Mumbai

Experience: 5-12 yrs relevant Experience (Mandatory)

Job Type: FTE

Education : CA - completed (Mandatory)

Job Description:

Mandatory skills :

FP&A (Financial Planning & Analysis), Budgeting & Forecasting, Business Partnering, Variance Analysis, Advanced Excel, MIS Reporting, Contract Negotiation Support. Financial Controls & Compliance.

Good to have skills :

Sap, Hedging & Treasury, Dashboard Reporting, Vendor Management, Presentation Skills (PPT, Waterfall Charts)

Role and responsibilities :

• Support budgeting, forecasting, and financial planning activities.

• Analyze business performance, profitability, revenue, and costs.

• Partner with business stakeholders to provide financial insights and support decision-making.

• Prepare management reports, dashboards, presentations, and financial models.

• Drive cost optimization, performance improvement, and ensure compliance with financial policies.

Job Title: Digital Marketing

Location: Ghatkopar

Department: Sales and Marketing

Experience: 2-3 years

Qualifications and Skills:

 Bachelor's degree in Marketing (Mechanical Engineering background will be a plus point)

 Proven experience (2 years) in digital marketing or a similar role.

 Hands-on experience with social media management and advertising tools.

 Excellent written and verbal communication skills.

 Creative thinking and ability to generate innovative marketing ideas.

 Understanding of video marketing and content creation.

Key Responsibilities:

 Develop, plan, and execute comprehensive digital marketing strategies to enhance brand

visibility, lead generation, and online engagement.

 Manage and optimize company social media platforms (LinkedIn, Facebook, Instagram,

Twitter, etc.) with performance-driven campaigns.

 Create, curate, and oversee high-quality content (blogs, articles, case studies, creatives) for all

digital channels.

 Conduct advanced keyword research and implement effective SEO strategies to improve

website ranking and organic traffic.

 Plan and manage email marketing campaigns, newsletters, and marketing automation

initiatives.

 Analyze campaign performance using digital analytics tools and generate MIS reports with

actionable insights.

 Edit and produce high-quality videos and digital creatives for marketing campaigns and social

media platforms.

 Handle and coordinate company participation in exhibitions and trade shows, including stall

planning, promotional activities, branding materials, and lead management.

 Collaborate with sales and internal teams to align marketing strategies with overall business

objectives and revenue targets.

 Stay updated with industry trends, competitor activities, and emerging digital marketing

technologies.

Java/Python Developer(60% Java - 40% Python) - Mid Level Hands On Strong Developer

- 3 Years to 5 Years - Level 2

- 5 Years to 7 Years - Level 3

Location - Mumbai Commerz3 Office Only

He/She candidate must possess a strong technology background with advanced knowledge of Java

and Python based technology stack.

Java, J2EE, Spring MVC, Python, JPA, Spring Boot, REST API, Database, Playwright, CI/CD pipelines

. At least 3 years of Hand-on Java EE and Core Java experience with strong leadership qualities.

. Experience with Web Service development, REST and Services Oriented Architecture.

. Expertise in Object Oriented Design, Design patterns, Architecture and Application Integration.

· Working knowledge of Databases including Design, SQL proficiency.

. Strong experience with frameworks used for development and automated testing like SpringBoot, Junit, BDD etc.

. Experience with Unix/Linux Operating System and Basic Linux Commands.

. Strong development skills with ability to understand technical design and translate the same into workable solution.

. Basic knowledge of Python and Hand-on experience on Python scripting

. Build, deploy, and monitor applications using CI/CD pipelines.

About Grexa

Grexa AI is a venture-backed startup on a mission to build the world’s first Marketing AI Platform for small businesses - a fully autonomous system that drives Real Revenue by automating and optimizing digital marketing.

Founded by 4 seasoned IIT alumni and former Testbook Founders / CXOs (scaled to $30Mn ARR business with 1,000+ employees, successfully acquired by a leading edtech company), the team brings deep product expertise, execution speed, and a track record of building at scale.

We’re funded, building fast, and assembling a high-performing team to disrupt the global digital marketing space from India. If you’re excited to solve real problems and build transformative AI products - this is your calling.

Key Responsibilities

• Create and implement processes to deeply understand the client’s business as well as to onboard them such that they integrate Grexa into their daily operations confidently.
• Continuously monitor client engagement metrics to identify opportunities for optimization, proactively intervening to enhance platform adoption and satisfaction.
• Act as the strategic bridge between clients and internal teams, ensuring seamless resolution of operational needs while driving continuous improvement.
• Champion the voice of the client by collecting rich feedback and delivering it as actionable insights to influence product development and service innovation.
• Strategically identify growth opportunities among clients, advising clients on how to unlock more value through advanced features and tailored solutions.
• Own the client journey end-to-end such that Grexa’s renewal and revenue expansion objectives are met.

Requirements

• 1 to 3 years of work experience in Program Management, Operations, or Growth roles etc
• Experience in designing and scaling operational processes.
• Strong problem-solving skills with a focus on execution and delivering results.
• Proactive, detail-oriented, and outcomes-driven — someone who can solve on-ground problems in real time
• Excellent stakeholder management and communication skills.
• Proficiency in basic tech tools like CRM systems, Excel, WhatsApp APIs, marketing tools, etc.

Why Join Us

• A high-growth environment with real ownership from day one — this is not just a role, it’s a launchpad for your career
• Work directly with founders and cross-functional teams on impactful client journeys and product feedback loops
• Energy and agility of a startup with structured processes that support long-term growth
• Tools, support, and mentorship to fast-track your learning curve
• Access to cutting-edge AI-driven solutions and automation technology
• Opportunity to be part of a mission that’s transforming how businesses scale and serve their clients

Job Title: Senior Interior Designer

Location: Andheri East, Mumbai

Employment Type: Full-Time

Experience: Minimum 4 Years

CTC: ₹5 LPA

Key Responsibilities

• Lead interior design projects from concept to completion
• Develop mood boards, concepts, layouts, and 3D visualizations
• Coordinate with clients, vendors, and contractors
• Prepare BOQs, material lists, and presentation documents
• Supervise project execution to ensure design integrity
• Stay updated on industry trends, materials, and technologies

Position Overview:

Customer success managers supports your customers as they transition from sales prospects to active users of your products.

Theyre focused on customer loyalty and building close long-term client relationships, and often

stay with the same customers as long as they continue to work with your business.

Designation: Customer Success Manager

Reporting to: Director

Roles and Responsibilities

• Customer Success Manager will proactively reach out to customers to understand the

requirements, and resolve issues.

• Proactively reach out to the newly onboarded customers to understand their needs.

• Develop and manage client portfolios.

• Follow-ups with unresponsive customers to help activation/retention of customers.

• Minimize customer churn.

• Sustain business growth and profitability by maximizing value.

• Mediate between clients and the organization

• Strictly adhere to the Activation & Retention SOP.

• Handling existing customers & providing post-sales support.

• Taking care of customer onboarding & service activation.

• Improve onboarding processes.

• Providing training on software to customers.

• Maintaining a healthy relationship with customers.

• Resolving customer complaints quickly and efficiently.

• Analyze customer data to improve customer experience.

• Hold product demonstrations for customers.

Qualifications:

• Prior experience as a Customer Success Manager with IT Services domain

• Good Communication, Analytical Skills

• Excellent Customer Handling.

• Ability to handle team.

Job Description:

• The Position will gather user requirements, create and maintain procedures, and assist in the configuration/customization of the system.This position requires flexibility with changing priorities.
• Generates new code and corrects, convert’s, and/or modifies existing code to meet specifications.
• Prepares detailed specifications from which code will be written.
• Writes and update’s Technical Documentation such as users' manuals, product specification’s, and Training Materials.
• Performs a variety of Testing Procedures on assigned products, analyzes test results, and correct the problems.
• Good Knowledge in Asp.Net , C# Windows application , MVC/Web API & SQL Experienced in integrating clinical Diagnostic Processes into LIS processes through software development Life-cycle test, and verification and validation. Development of instrument interfaces from LIS to Clinical Laboratory Instruments, and data interfaces with external Stakeholders. Knowledge and Experience in LIS life cycle form Implementing requirements and Design through Configuration and Development

• Designs and codes features for the Android application as per the specifications provided by Product and Design teams.
• Write unit tests for all features.
• Ships feature fast moving agile sprints.
• Works closely with API, Product Design and Product Management teams to brainstorm and chalk out details of features.