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Job Title: Senior Executive & Executive Assistant to [CEO / C-Suite Leadership]
Location: Ghansoli, Navi Mumbai
Employment Type: Full-time
Experience Level: 4–7 Years
Role Overview
We are seeking a proactive, highly organized, and detail-oriented Senior Executive & Executive Assistant to provide strategic, administrative, and operational support to executive leadership. This high-visibility role acts as the primary liaison between the Executive Office and key internal/external stakeholders, ensuring seamless calendar management, cross-functional project tracking, and overall business execution.
Key Responsibilities
- Executive Support & Calendar Management: Proactively manage complex calendars, resolve scheduling conflicts, coordinate international/domestic travel logistics, and prioritize daily executive workflows.
- Project & Operational Coordination: Track action items from executive meetings, follow up on deliverables with department heads, and ensure key strategic projects progress on schedule.
- Communication & Board Support: Draft executive communications, prepare board decks, build high-impact presentations (PowerPoint/Google Slides), and compile briefing materials prior to critical meetings.
- Meeting & Minutes Governance: Design agendas, take structured meeting minutes, log key decisions, and drive accountability across cross-functional teams.
- Stakeholder & Vendor Management: Serve as the first point of contact for board members, clients, external partners, and vendors, demonstrating discretion and professional diplomatic communication.
- Expense & Workflow Administration: Oversee executive expense reports, coordinate administrative department budgets, and maintain confidential corporate archives.
Qualifications & Requirements
- Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field.
- Experience: 4–7 years of proven experience supporting senior executives (C-level, VP, or Founder level) in a fast-paced corporate or growth environment.
- Tech Stack Skills: Advanced proficiency in Microsoft Office 365 (Excel, PowerPoint, Word), Google Workspace, and project management applications (e.g., Asana, Trello, Jira, or Slack).
Designation: Founders Office Associate
Role Description
This is a full-time, on-site role located in Mumbai for a Founders Office Associate. The Founders Office Associate will support the founders in day-to-day administrative and strategic tasks, including coordinating meetings, handling correspondence, managing schedules, conducting research, and assisting in project management. The role also involves preparing reports, presentations, and documentation, as well as contributing to strategic planning and decision-making processes.
Location - Chembur, Mumbai
Type of Job: Fulltime
Working Mode: Work From Office
Experience: 1+ yrs
Qualifications
- Administrative and Coordination Skills: Schedule management, meeting coordination, correspondence handling
- Research and Analytical Skills: Conducting research, preparing reports, product demos and presentations
- Project Management and Strategic Planning Skills: Assisting in project management, contributing to strategic planning and decision-making processes
- Excellent Communication and Organizational Skills
- Ability to work in a fast-paced environment and manage multiple tasks
- Bachelor's degree in Business Administration, Management, or a related field
- Experience in the technology or financial sector is a plus
About the company
KPMG International Limited, commonly known as KPMG, is one of the largest professional services networks in the world, recognized as one of the "Big Four" accounting firms alongside Deloitte, PricewaterhouseCoopers (PwC), and Ernst & Young (EY). KPMG provides a comprehensive range of professional services primarily focused on three core areas: Audit and Assurance, Tax Services, and Advisory Services. Their Audit and Assurance services include financial statement audits, regulatory audits, and other assurance services. The Tax Services cover various aspects such as corporate tax, indirect tax, international tax, and transfer pricing. Meanwhile, their Advisory Services encompass management consulting, risk consulting, deal advisory, and other related services.
Form link for quicker response- https://forms.gle/nfuaw5Rt1AD3yYWS8
Job Description
Education Qualification: CS
Experience: 4-6 years
Location: Pan India with potential requirement to travel to the middle east
Employment Type: contract for 6-12 months (Hybrid)
Responsibilities:
- Board Meetings: Organize and coordinate board meetings, prepare agendas, and distribute necessary documents.
- Minutes & Record Keeping: Take minutes during board and committee meetings, and maintain accurate records of discussions and decisions.
- Regulatory Compliance: Ensure the firm complies with corporate governance requirements, including filing necessary documents with regulatory bodies (e.g., QFCRA).
- Corporate Governance: Advise the board on governance best practices and ensure the company adheres to internal policies and external legal requirements.
- Shareholder Communication: Manage communication with shareholders, including handling general meetings, votes, and reporting obligations.
- Legal Documentation: Maintain and update key corporate documents such as the company’s charter, bylaws, and resolutions.
- Advisory Role: Provide guidance on legal and regulatory obligations to directors and senior management.
- Business & Financial Management :
- Ensure forms / returns / registers are prepared accurately and filed timely.
- Ensure creation and maintenance of secretarial records / registers and ensure that they remain updated all the time.
- Assist / ensure listing, tracking and compliance with the statutory provisions under the Company law, SEBI / NHB / RBI / IRDA laws / related laws and
- improve compliance levels.
- Prepare all relevant meetings’ documents/papers efficiently.
- Assist in smooth conduct of the meetings and in timely closure of post meeting compliances/ follow up matters.
- Ensure all the audits are completed in time and always aim for clean audit reports.
- Assist in carrying out all other compliances and assignments as may be delegated from time to time in accurately and efficiently.
- Implementing processes or systems to help ensure good management of the organisation or compliance with the legislation.
- Keeping up to date with any regulatory or statutory changes and policies that might affect the organisation.
- People / Team
- Ensure prompt and effective coordination in a cordial manner.
- Build and maintain cordial relations with all internal and external stakeholders statutory authorities, stock exchanges, Debenture Trustees, R&T agents,
- Consultants, Regulators, Other departments, etc.
- Prepare training plans for the juniors and track their progress. To help them handle assignments independently.
- Provide qualitative and timely assistance to seniors whenever called for
- Process / Quality Improvement.
- Finalising and submitting process manuals, checklists, trackers etc.
- Improving compliance and administrative processes.
- Accurately prepare, finalise and submit process manuals, checklists, trackers, etc in time.
- Assist in improving the compliance and administrative processes continually.
- Decision making authority
- Recommend improvements
- Process Changes
- Communicate within the organization and depending on progress, communicate with external stakeholders (except regulators) Self deliverables.
- Tasks to be performed single handedly
- Plan and track progress in the work related to Board / Board Committees / General meetings.
- List out the various documents to be filed with state authorities, track progress and ensure timely completion.
What you need to have:
- 5 - 6 years of experience post CS qualification.
- Must have excellent communication skills - both verbal and written
- Organized, dedicated and self-driven
- Strong administrative and leadership skills
- Attention to detail
- Ability to delegate and supervise junior staff
- Ability to meet strict deadlines
- Should be able to prioritize and make decisions
- Professional and trustworthy
- Considerate and cooperative to clients as well as team members
- TOOLS - Tally, ERP Package, GSuite
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