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Job Description – Executive Assistant

Position: Executive Assistant to Managing Director

Experience: 3–6 Years

Location: Ghansoli, Navi Mumbai

Employment Type: Full-Time

Reporting To: Managing Director

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to support the Managing Director in managing day-to-day schedules, meetings, communication, coordination, and administrative requirements.

The ideal candidate must have 4–5 years of experience as an Executive Assistant, Personal Assistant, or similar role, along with excellent verbal and written communication skills, strong organizational abilities, and a professional personality.

Key Responsibilities

• Manage the Managing Director’s day-to-day calendar, appointments, meetings, and schedules.
• Coordinate and schedule internal and external meetings, calls, and appointments.
• Act as the key point of contact between the MD and internal/external stakeholders.
• Manage and prioritize the MD’s daily agenda and ensure timely follow-ups.
• Handle emails, calls, correspondence, and communication on behalf of the MD when required.
• Coordinate with clients, vendors, business partners, senior management, and other stakeholders.
• Arrange travel, accommodation, transportation, and other travel-related requirements.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and other documents.
• Follow up with various departments on tasks and action items assigned by the MD.
• Ensure timely completion of important tasks and provide regular updates to the MD.
• Maintain and organize confidential documents, records, and correspondence.
• Assist the MD with both professional and personal administrative requirements as needed.
• Maintain complete confidentiality regarding sensitive business and personal information.
• Anticipate the MD’s requirements and proactively manage schedules and priorities.
• Handle multiple tasks and priorities efficiently in a fast-paced environment.
• Perform any other responsibilities assigned by the Managing Director.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong English communication and professional email-writing skills.
• Excellent interpersonal and relationship-management skills.
• Strong calendar, appointment, and schedule management skills.
• Excellent coordination and follow-up abilities.
• Strong organizational and time-management skills.
• Ability to multitask and manage competing priorities.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving skills.
• Proficiency in MS Office – Word, Excel, PowerPoint, Outlook/Google Workspace.
• Ability to communicate confidently with senior management, clients, and external stakeholders.

Eligibility

• Graduate in any discipline.
• 3–6years of relevant experience as an Executive Assistant / Personal Assistant / Management Assistant.
• Prior experience supporting a Managing Director, CEO, Founder, or Senior Executive will be preferred.
• Candidates must have excellent communication skills and a professional demeanor.
• Candidates should be comfortable handling both professional and personal administrative responsibilities of the MD.

Ideal Candidate

The ideal candidate should be well-spoken, confident, presentable, mature, highly organized, proactive, and dependable. They should possess excellent communication and interpersonal skills and be capable of representing the Managing Director professionally while maintaining complete confidentiality.

Job Title: Executive Assistant

• No of Vacancy 1
• Job Location Andheri / Malad
• Years of Experience 10+ years
• Salary 10-12 LPA
• Gender Open
• Working Days Monday to Saturday

 Manage executives' calendars, scheduling appointments, meetings, and travel arrangements.

 Screen and prioritize incoming communications, including emails, phone calls, and correspondence.

 Prepare agendas, presentations, and other materials for executive meetings and engagements.

 Conduct research and gather information to support decision-making and strategic initiatives

 Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities.

 Track project milestones, budgets, and deliverables, providing status reports as needed.

 Anticipate potential risks and proactively address issues to keep projects on track

Company: Misuraa Projects LLP

Location: Laxmi Industrial Estate, Andheri West, Mumbai

Website: www.misuraa.com

Responsibilities:

• Manage the Managing Partner's calendar, including scheduling meetings and travel arrangements.
• Handle communication on behalf of the Managing Partner, including emails, calls, and correspondence.
• Assist in preparing agendas, taking minutes, and coordinating logistics for meetings.
• Organize travel plans, including flights, accommodations, and itineraries.
• Coordinate tasks for projects, track progress, and ensure deadlines are met.
• Maintain well-organized digital and physical records for efficient information access.
• Build and manage professional relationships with stakeholders and act as a liaison.
• Address challenges proactively and support daily operational tasks as needed.

Requirements:

• Strong follow-up and organizational skills.
• Proficiency in Microsoft Office and Google Workspace, with advanced Excel skills.
• Excellent verbal and written communication in English; shorthand skills are a plus.
• Minimum 2 years of experience as an assistant or secretary.

Perks:

• Competitive leave structure, performance bonus, Sunday off, and leave encashment.
• Positive work environment promoting teamwork and mutual respect.

Job Type: Full-time

Pay: ₹24,000.00 - ₹26,000.00 per month

We have an Urgent Job Opening for Female Executive Assistant to Director @ Andheri (West)

Job Role:

Scheduling daily meetings on behalf of Director.

Diary management including travel, meetings & conference management.

Acting as the point of contact among employees, clients and other external partners.

Managing the directors day-to-day calendar, including fixing appointments and prioritizing the most sensitive matters.

Prepare weekly, monthly or quarterly reports.

Required Skills:

Excellent verbal and written communications skills.

Outstanding organizational and time management skills.

Must have minimum 3 years of relevant experience as a Executive Assistant to Director.

Only Female Candidates can apply.

Interested candidates can send their updated CV.

Nextyn is looking for a highly motivated individual with good communication skills for an operations role. 
The individual will be responsible for communicating with the team, setting up meetings and coordinating payments. 
Must be good with:

1. Communication Skills (English)
2. Microsoft Excel
3. Microsoft Word
4, Microsoft Powerpoint

• Maintaining and updating databases in Excel, Mailchimp and other platforms 
• Executing marketing campaigns on Mailchimp and other email marketing platforms
• Montoring calendars and booking in meetings and calls for the management team 
• Competitor research, analysis and reporting
• Liaising and co-ordinating with suppliers including design agencies, hotels, publications and others
• Ad hoc support to team including assisting with events and promotional activity